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Every company, regardless of industry, has a vast amount of regulations they are required to comply with. These include, but are not limited to, international, national, regional, state, county, and local regulations. Depending on your industry, there may also be regulations specific to your work practices. We can assist your company in navigating complex regulatory requirements to identify deficiencies and provide solutions to help ensure your compliance.
Enforcement officials from Federal, State, and other municipal agencies have a certain level of unabated authority to enter and inspect work environments for a variety of reasons. That said, there are an equal amount of protections provided to employers and employees during these processes. It should always be your intent to comply with the law and cooperate with enforcement officers who are acting in good faith to carry out their duties. Having a qualified individual available to interact with these officials and who understands the limits of their authority is in your best interest
We routinely encounter written compliance plans that have evolved over decades of a company’s existence and they are more of a shelf trophy than an actual plan that can be understood and explicitly incorporated into the company’s strategic objectives. Written compliance plans are developed and implemented for two specific reasons. One obvious objective is to meet regulatory requirements outlined in the Code of Federal Regulations. The other and more important issue is providing guidance to employees on what hazards they can expect to encounter in the workplace and articulating the company’s expectations as it relates to safe work practices.
No business owner wants to receive the telephone call that there has been a collision, employee injury, or other loss potentially related to their business activities. Prevention is always the best prescription, but at some point every business experiences a loss and knowing exactly what happened has an impact on how a company responds to a situation. The preservation of evidence, interviews with witnesses, and comprehensive written report are essential tools of any investigation. Having a qualified person on call to respond to incidents and work on your behalf will have a positive impact on your loss ratios and the financial health of your organization.
The value of competent inspections and investigations is often overlooked because they are viewed as time-consuming and labor-intensive. A competent system begins with random inspections of your work environment. These are completed not only on construction sites but also in office buildings, warehouses, factories, hospitals, and any other environment where employees may be exposed to hazards that could result in injury and/or illness. Most insurance companies, brokers, and agents will tell you they are providing loss control services, but when you call them to say you need an investigation after an incident—especially in the middle of the night—they are not likely to respond. We are on call 24 hours a day 7 days a week to assist our clients when there is an incident they want investigated. Our investigations are based on the facts. We look for root cause and provide solutions that may prevent repeat issues associated with the following losses:
Most companies have vehicles that are used for a variety of purposes related to their business operations. This could be a small fleet of automobiles for your sales team, a group of trucks for senior members of your construction company, or heavy fleet vehicles that deliver products nationally, regionally, within your state, or just in a specific city where you’re headquartered. Regardless of your fleet size and the purpose it serves, there are laws, rules, and local public policy that provide guidance to ensure the safe operation of your fleet. Enforced protocol includes:
Open communication is key to avoiding misunderstandings that often result in claims filed by employees for a variety of issues. While open communication remains vital to avoiding issues, employers must establish formal unambiguous policies that articulate their expectations of employees. Once these policies (including the ones described below) are developed, they must be implemented and enforced to become effective tools.
Employers are finding that performance contracts often require additional evidence of employee certification and first responder training before the employee enters the worksite. In some cases there is a regulatory obligation to obtain this proof of training, but in most cases it’s a best management practice that’s being imposed through written contract. We can assist your company in meeting any of these requirements, including the following training/certification:
The value of a recurring training system is best measured by the ability of employees to implement and/or follow safe work practices in the workplace. Training is what provides that instruction for your employees, and let’s face it—not everyone possesses the skills to train effectively. Our trainers are educated, experienced, and authorized by the U.S. DOL. They not only have the credentials to provide the training, they have the field experience to know their subject matter. If we don’t already have a training program that meets your needs, we’ll custom-design a training program for you. We can provide all our training in English and Spanish.
A company’s strategic plan is a vital roadmap that the company defines in order to effectively fulfill its mission (its purpose) and successfully achieve its vision (where it wants to be). Annual business planning helps executives articulate business strategies that will accomplish company goals and that align with its vision. For cost efficiencies, the business plan should include resource allocation and be integrated with the company’s budget. How do we measure success of business plan strategies? By establishing performance metrics during the business planning process, the company can then regularly measure the success of its strategies against quantifiable goals. Additional tactical planning is available to clearly define employees’ roles in the achievement of the company’s business plan—and even tie employee compensation to the success of the company. Don’t wait . . . define your company’s strategic plan and goals, and let PRM help you get there!
